Please refer to the employment hiring guide for a flowchart of the required forms and their destinations, which are also described below.

Student Employment Agreement
Each year students need to submit a signed Student Employment Agreement form to the Office of Financial Aid. The Student Employment Agreement form lists your Rights & Responsibilities and the Policies & Procedures of the Student Employment Program. Please sign and return the form to the Financial Aid Office. If you have any questions about the Student Employment Agreement form, please contact the Office of Financial Aid.

I-9 Form (if applicable)
The I-9 form must be completed if this is the first time you are working for Pomona College. Federal regulations require the employer to collect documentation that verifies the employee’s identity and eligibility to work prior to or on the date of hire.  Students must present original identification (no copies) to their supervisors. Appropriate documents include your U.S. Passport, or your social security card or birth certificate combined with a picture ID, such as a driver's license.  For a complete listing of approved documents, please refer to page three of the I-9 form. Students must complete section 1 of the I-9 form; the supervisor will complete the remaining sections.

W-4 Form
Each year students need to submit a new W-4 form for federal/state tax withholding purposes. If you plan to have more than one job, only the first hiring supervisor needs to collect this form. As instructed by the Social Security Administration, the name on the W-4 form must match the name on your social security card. You must complete the form using your permanent home address, not your campus mailbox. If you have trouble filling out this form, we suggest contacting your parents if they claim you on their taxes or contacting a tax consultant. If you are a foreign student, there are special instructions for completing the International Student W-4 form. If you have questions, please contact the Payroll Department.

Student Personnel Action Form (PAF)
Students will need to complete the first three lines of the Student Personnel Action Form (PAF). A new PAF will need to be completed with your hiring supervisor for each job held.  Extra PAF’s are available through the Payroll Office or the Office of Financial Aid.

Direct Deposit Enrollment Form
Pomona College students may enroll in the Direct Deposit program. This program enables your paycheck to automatically be deposited to your personal bank account. If you would like to enroll, please complete the Direct Deposit Enrollment Form and enclose a voided check, or an official form or letter from your bank, listing your name, account number and bank routing number. For further information, please refer to the Payroll Department's guide to managing your Direct Deposit.

If you are a returning student and signed up for direct deposit last year, you will automatically be set up with direct deposit this year. You will need to submit the direct deposit form if you have changed your bank account or would like to cancel your direct deposit.

If you have any questions on these hiring forms, please contact the Payroll Department:  Carol Thompson, the Payroll Manager, may be contacted at extension 71665; Lawrence Youhanna may be contacted at extension 73408; and Erica Lopez at extension 75904.

After these documents have been submitted, please review the Pomona College Substance Abuse Policy.