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Retention Schedules

The Records Retention Schedules are guidelines for staff on the retention and disposition of College records. These schedules identify:

  • which department holds the official copy of records;
  • how long records should be kept; and
  • the ultimate disposition of these records.

 

Types of records covered include:

  • Academic Records: Course schedules and descriptions, syllabi, and reading lists
  • Administrative Records: [pdf] Reports, correspondence, operational records for all offices, departments, units, committees, and working groups, including executive staff.
  • Operations Records: Records concerning building and grounds construction and maintenance
  • Research Records: Grant records and grant-related accounting records
  • Student Records: Graduate and undergraduate matriculated and non-matriculated student records